Features

Everything your studio needs, in one app.

From the first booking to settling up at the end of the month. See everything StudioTrackr does for your studio, with real screens from the app.

Calendar & planning

Your schedule,
without the puzzle.

See at a glance who works when, plan new appointments in a few taps and let StudioTrackr find the free slots for you.

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Week and day view: every artist in their own colour, with working hours and time off right on the grid.

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Plan with one tap: tap an empty spot and the form opens with day, time and artist already filled in.

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Slot finder: pick how long the session takes and StudioTrackr lists every free slot, taking opening hours, working weeks, time off and breaks into account.

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Complete it afterwards: a planned session only gets a price after the appointment, when you enter the payment.

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Also in Google Calendar: connect your studio's Google account and every artist sees their own sessions and time off in Google Calendar on their phone. Read-only, and you choose how much of the client's name shows. Read how to put your sessions in Google Calendar.

How to plan a session in the calendar →

Calendar in week view from 28 Sep to 4 Oct 2026, around 15:00, with sessions for Emma, Noah and Olivia in their own colours.
Find a slot with duration 2 h and free slots in the week of 5 to 11 October with Emma, Noah and Olivia.
Sessions

Your sessions,
perfectly organised.

Every session with price, VAT, payment, products and notes. And one list that shows right away what your studio earned.

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All sessions with your revenue: one list with total revenue, split into services and products.

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Filter & search: by period, status, artist, service or tag, in seconds.

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Multiple payment methods: record cash, card, Payconiq and bank transfer on one session.

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Sell products: sell aftercare products with a session, each at its own VAT rate.

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Add clients in the flow: create a new client from the session form without leaving it.

All sessions with total revenue of 109,366.90 euro over 682 sessions, split into services and products, and today's and yesterday's sessions.
Session detail for Roos Vandenbulcke: a 280 euro tattoo and a 39.90 euro aftercare kit, paid by card, with VAT 21 percent and notes.
Clients

Know your clients
inside out.

Every contact, every past session and every note in one place. That is how you build a bond with your regulars.

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Full client profiles: name, email, phone, Instagram, address and date of birth on one card.

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Session history: every past session with the client, with price and tags.

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Duplicate warning: get a heads-up when a new client looks like someone already in your records.

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Private notes & blacklist: add internal notes and flag problem clients for your team.

Client profile of Fleur Aerts with email, phone, Instagram, address and her past sessions.
Digital signing

Consent forms,
signed on the spot.

Hand your client the device, let them read and sign, and the document is stored as a PDF with the session. No paper, no scanner, no filing cabinet.

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Your own form: upload your consent form as a PDF and use it for every session.

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Sign on screen: with a finger or an Apple Pencil, on iPhone or iPad.

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Guardian signing: a parent or guardian signs on behalf of the client when needed.

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Stamped on every page: name, signature and date on every page of the signed PDF.

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Can't be changed: a signed document stays with the session and can no longer be edited.

How to get a consent form signed digitally → What should a consent form include? →

Sign document screen with the client's name, the option to sign as guardian, additional agreements and a signature.
Session form with a consent form marked as Signed.
Dashboard

Your studio's performance
at a glance.

Revenue, new clients, average session value and stock alerts. Your dashboard shows what matters right away.

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Key figures for the last 30 days: new clients, sessions and average session value, with the trend next to them.

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Revenue per service: see what tattoos, piercings and products brought in.

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Studio revenue over 10 months: spot seasons and trends.

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Revenue by member: see who brought in how much.

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Low stock: items below their threshold show up on your dashboard.

Dashboard with new clients, low stock, sessions, average session value and revenue for the last 30 days per service.
Dashboard with studio revenue over 10 months and a donut chart of revenue by member.
Team & revenue split

Built for
your whole team.

Invite artists, give everyone the right access and let StudioTrackr work out the split between artist and studio.

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Invite by email: every artist works with their own login in the same studio.

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Internal or freelance: see at a glance who is employed and who is self-employed.

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Studio share per artist: the studio's percentage is filled in automatically on every session.

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Settle up without the maths: filter on an artist and a period and see right away what is for the artist and what is for the studio.

Running a tattoo studio with multiple artists →

Employees screen with three team members: an owner, an admin and a freelance employee.
All sessions filtered on one artist and the last 30 days, with the split between the artist and the studio.

Three roles, the right access.

Every team member gets exactly the access they need, nothing more and nothing less.

Owner

Full studio control

The account holder with complete control of the studio, including subscription and billing.

  • Manage studio, subscription & billing
  • Revenue & analytics dashboard
  • Team revenue breakdown
  • Invite & manage the team
  • Configure tags & services
  • Full session, client & inventory management
  • Export studio data
Admin

Full day-to-day management

Admins run the studio with the same access as the owner, apart from billing and deleting the studio.

  • Revenue & analytics dashboard
  • Team revenue breakdown
  • Invite & manage the team
  • Configure tags & services
  • Full session, client & inventory management
  • Export studio data
Employee

Personal workspace

Employees see their own sessions and earnings, with a focused, distraction-free view of their work.

  • Personal session dashboard
  • Own revenue & share view
  • Client management
  • Inventory view
  • My sessions this month vs last
Inventory

Never run out of
what you need.

Track every item in your studio, from needles to aftercare products, with stock alerts and one-tap quantity changes.

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Quick quantity changes: tap + or − right in the list.

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Stock threshold: set a minimum per item and get an alert when stock drops below it.

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Supplier & prices: store the supplier and the prices (incl. and excl. VAT) per item.

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On your dashboard: low-stock items appear there automatically.

Inventory with low-stock items such as Bepanthen and Kwadron needles, with buttons to adjust the quantity.
Daily receipts book

Your receipts per day,
ready for your accountant.

Export your receipts per day as an Excel file: the basis for your daily receipts book (dagontvangstenboek), without the maths.

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Per month or quarter: every day is listed, days without receipts included.

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VAT per rate: split over 0, 6, 12 and 21 percent, with monthly totals.

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Studio or yourself: export the whole studio, or only your own receipts.

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Filters and language: pick which tags count and whether the file is in Dutch or English.

Export data screen with period, receipts from the entire studio, tags, language and the Export receipt book button.
And more

Every detail
considered.

A selection of the smaller features that make StudioTrackr a pleasure to use every day.

🏢

Multiple studios

Part of more than one studio? Switch between them instantly, each with its own data.

🗓️

Time off & working hours

Opening hours, each artist's working week and time off show right on the calendar.

🎨

Colour-coded tags

Create your own session tags in any colour. Filter and organise sessions your way.

💳

Multiple payment methods

Record cash, card, Payconiq and bank transfer on one session, split however you like.

📱

iPhone, iPad & Mac

Native on every Apple device, with a sidebar on iPad and Mac.

🌓

Dark & light mode

A custom design system with dark and light palettes. Follows your system setting.

Get started

Ready to streamline
your studio?

Download StudioTrackr from the App Store. Monthly plans start with a 7-day free trial.

Download on the App Store See pricing